Constitution

Article I

NAME

The name of this organization shall be The Accounting Society.

Article II

PURPOSE

It shall be the purpose of The Accounting Society to promote the growth, development, and success of its member base through providing information and opportunities involving the accounting industry.

Article III

AFFILIATIONS

The Accounting Society shall have no affiliations.

Article IV

MEMBERSHIP

Section 1

Membership in the Accounting Society shall not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, or sexual orientation, gender identity, or gender expression.

Section 2

Membership in the Accounting Society shall consist of students enrolled in the University of Houston Main Campus who have agreed to uphold this Constitution and to participate fully in the activities of this organization.

Section 3

The Accounting Society is open to all University of Houston Main Campus students.

Section 4

Members shall pay dues in the amount of $45 on a per semester basis or $80 for a full academic year.  A late fee of $5 shall be applied to both rates after a period of time determined by the President and Vice President.  This threshold must be agreed upon before the beginning of the semester.

Article V

OFFICERS

Section 1

The officers of this organization shall consist of:

President

  • Preside over The Accounting Society (AS) Officers and Member meetings

  • Coordinate the efforts and work of all officers and committee chairs

  • Assist the officers and committee chairs in the performance of their duties

  • Update Faculty Advisor on the organization’s events and success

  • To inform succeeding officers of their responsibilities to this organization

  • To perform other such duties as the membership or Constitution may specify

 

Vice-President

  • Preside over The Accounting Society (AS) Officers and Member meetings in the absence of the President

  • Coordinate the efforts and work of all officers and committee chairs

  • Assist the officers and committee chairs in the performance of their duties

  • Update Faculty Advisor on the organization’s events and success

  • To establish, administer, and enforce an attendance policy

  • Shall assume the duties of the president in his/her absence

  • To perform other such duties as the membership or Constitution may specify

 

Treasurer

  • To keep and maintain accurate records of the financial status and transactions of this organization

  • Deposit all cash receipts and obtain AS Officer reimbursements

  • Balance the AS general ledger

  • Report cash flow information to the President and Faculty Advisor

  • Obtain sponsorship proceeds from the Dean’s Office and write “Thank You” response to the sponsors

  • Collect dues from AS Members

  • To perform other such duties as the membership or Constitution may specify

 

Senior Corporate Officer

  • Provide guest speakers for meetings

  • Obtain confirmation of guest speaker(s)

  • Update AS officers on all events and dates

  • Assist the operations officer in making necessary arrangements for meetings

  • Obtain speaker gifts and write “Thank You” notes to all speakers

  • Give agenda, directions, and the meeting room to the speaker prior to the event

  • Solicit resumes from qualifying AS Members

  • Organize and oversee the distribution of the Resume Books

  • To perform other such duties as the membership or Constitution may specify

 

Corporate Officer

  • Provide guest speakers for meetings

  • Obtain confirmation of guest speaker(s)

  • Update AS officers on all events and dates

  • Assist the operations officer in making necessary arrangements for meetings.

  • Obtain speaker gifts and write “Thank You” notes to all speakers

  • Give agenda, directions, and the meeting room to the speaker prior to the event

  • Solicit resumes from qualifying AS Members

  • Organize and oversee the distribution of the Resume Books

  • Assist the Senior Corporate officer with Corporate Relation affairs

  • Shall assume the duties of the Senior Corporate officer in his/her absence

  • To perform other such duties as the membership or Constitution may specify

 

Operations Coordinator

  • Assist Corporate Officers in planning meeting rooms

  • Make necessary arrangements for meetings (room reservations, re-confirm reservations)

  • Order necessary refreshments for meetings (includes putting drinks and ice in cooler in enough time to chill beverages for an event)

  • Must print name tags for members for RSVP Corporate Events

  • Oversee Operations Committee

  • To perform other such duties as the membership or Constitution may specify

 

Logistics

  • Perform inventory counts before and after every Accounting Society Event

  • Document consumption of materials for each Accounting Society event

  • Work with Operations, Treasurer, and event-running officers to plan purchases for upcoming events a minimum of one week in advance of said event

  • Facilitate a balanced and manageable semester event schedule with President and Vice President

  • To perform other such duties as the membership or Constitution may specify

 

Information Systems

  • E-mail AS Members, Officers, and professors on upcoming events and meetings

  • Coordinate with officer team about information relating to events and meetings

  • Maintain the AS website

  • Keep member contact method updated

  • To perform other such duties as the membership or Constitution may specify

 

Fundraising

  • File and maintain current food permits

  • Oversee bake sales and other fundraising activities

  • Help prepare for fundraising events and solicit AS members for participation

  • Oversee the Fundraising Committee

  • To perform other such duties as the membership or Constitution may specify

 

Community Service

  • Plan and organize community services

  • Oversee Community Service Committee

  • To perform other such duties as the membership or Constitution may specify

 

Socials

  • Maintain traditional AS social events: Dave & Buster’s, Rockets Game, and UH football tailgates

  • Organize semester social events: AS member socials, Banquet and other UH events

  • Coordinate with Corporate Relations officers in planning networking socials events

  • Oversee Socials Committee

  • To perform other such duties as the membership or Constitution may specif

 

Public Relations

  • Develop and manage marketing and promotional planning for all AS events

  • Develop or design promotional AS materials

  • Perform photography duties for all AS events

  • Coordinate with Information System’s officer to submit pictures to official AS website

  • Maintain social networking websites and AS bulletin board

  • Create scrapbook of semester events

  • Assist Member Relations officer during “Rush Week” with presenting AS information to classrooms

  • Oversee Public Relations Committee

  • To perform other such duties as the membership or Constitution may specify

 

Member Relations

  • Maintain “Member Roster and Points System”

  • Solicitation of membership

  • Organize and oversee “Rush Week” with the assistance of Public Relations

  • Maintain database of Accounting Society Alumni

  • Maintain contact with Accounting Society Alumni and reach out to expand Alumni base

  • Provide at least two alumni events per semester, one of which is an Alumni Career Panel

  • To perform other such duties as the membership or Constitution may specify

 

Section 2

The President, Vice President, Senior Corporate and Treasurer Officers shall have been an Accounting Society member for at least one semester and shall have held at least one prior Accounting Society officer position. The President is required to have taken part in the Ted Bauer Leadership Program or Committee. If the President has not taken part in one of these programs upon being elected, they will be required to take part in it through their upcoming term.

Section 3

The term of office for all officer positions shall be for one semester.

Section 4

An officer shall be removed from office if they are unable or unwilling to perform the duties their position entails. Before the procedure for removal from office can begin, the officer in question shall meet with the President, Vice President and faculty advisor to discuss the problem. In the event the officer still does not fulfill their duties, a secret ballot will be taken. Two-thirds of the officer team and the faculty advisor must agree to expulsion before the officer may be removed from office. The vacancy will be filled from eligible members. The election of the new officer will take place within two weeks of the date the vacancy is announced.

Section 5

Officers are allowed to miss four events unexcused. Officers may miss events for family emergencies, work/ recruiting events, school schedule conflicts, and religious reasons. There may be exceptions if agreed by both President and Vice President, but can be over ruled by a unanimous remaining officer vote. These will not count towards the four unexcused events. In the event an officer has over four unexcused absences; there will be a meeting with the officer team. The procedures detailed in Section Four shall then take place.

Article VI

ELECTIONS

Section 1

Elections for officers shall be determined during the semester and held at the end of every semester. The Public Relations and Information Systems officers will inform the members of the elections meeting with information also available on the Accounting Society website.

Section 2

If there is a vacancy for any reason, it will be filled from eligible members. The members will be notified by email about the vacancy. A sign-up sheet will be posted for five business days and the elections will take place in the week following sign ups.

Section 3

The vote shall be by secret ballot with the votes counted by the faculty advisor and the current President. Each current officer vote will count as two votes per candidate. Member votes will count as one vote per candidate. The candidate with the majority of votes will be declared the winner. Any candidate with a total two-thirds abstained votes will not be elected to office.

Section 4

In case of a tie, the current President shall cast the deciding vote.

Section 5

Officers may be re-elected without limitation.

Article VII

MEETINGS

Section 1

Regular meetings shall be held at least once a month during the Fall and Spring semesters. It is the responsibility of the Information Systems Officer to inform the members about meeting times and locations and to keep the website updated with correct meeting information.

Section 2

Special meetings shall be called at the discretion of the President upon the request of any five voting members of this organization.

Section 3

The President shall have the authority to modify the meeting calendar as benefits majority of the schedules of voting members of this organization.

Article VIII

PARLIAMENT AUTHORITY

The President will call this meeting to order. In the event the President is unable to make a meeting, the Vice President will call the meeting to order. For any issues that require a vote, the President will proceed. The President shall adjourn the meetings.

Article IX

AMENDMENTS

In the event an amendment to the constitution is requested, the officer(s) requesting the amendment will submit a written or typed proposal to all other officers. An officer meeting will be held within two weeks of the distribution of the proposal. The President will set the meeting time and place. A three-fourths majority is required to pass the amendment.

Article X

NON DISCRIMINATION CLAUSE

As a Registered Student Organization at the University of Houston we adhere to the University of Houston’s Non-Discrimination Policy. The University of Houston is an Affirmative Action/Equal Opportunity institution. The university provides equal treatment and opportunity to all persons without regard to race, color, religion, national origin, sex, age, genetic information, disability, or veteran status except where such distinction is required by law. Additionally, the System prohibits discrimination on the basis of sexual orientation, gender identity or gender expression.

Article XI

ANTI-HAZING CLAUSE

This organization will not initiate, participate in, or be witness to any act that inflicts or intends to inflict physical or mental harm or discomfort or which may demean, disgrace, or degrade any person, regardless of location, intent, or consent of participant(s).